Reputation Management

    Build a 5-Star Online Reputation

    Your online reputation is often the first impression patients have of your practice. Make sure it reflects the quality care you provide.

    HIPAA Compliant
    Healthcare Specialists
    Measurable Results
    88%
    Of Patients Read Reviews Before Choosing
    4.8★
    Average Client Google Rating
    150%
    More Inquiries With 5-Star Ratings

    Your Reputation Matters More Than Ever

    Patients research online before booking. What they find about your practice can make or break their decision to call.

    !
    You have few reviews compared to competitors
    !
    A negative review is hurting your reputation
    !
    Happy patients don't think to leave reviews
    !
    You don't have a system for managing feedback
    !
    Your Google rating is lower than it should be

    Sound familiar?

    You're not alone. These are the exact challenges we help healthcare practices solve every day.

    Our Reputation Building System

    A HIPAA-compliant approach to generating, managing, and leveraging reviews to grow your practice.

    01

    Reputation Audit

    We analyze your current online reputation across Google, Healthgrades, Yelp, and industry sites.

    02

    Review Generation

    Automated, HIPAA-compliant systems that encourage happy patients to share their experience.

    03

    Review Response

    Professional responses to all reviews — positive and negative — that build trust.

    04

    Feedback Capture

    Catch concerns before they become public reviews with internal feedback systems.

    05

    Reputation Monitoring

    Real-time alerts when new reviews are posted so you can respond quickly.

    06

    Reputation Marketing

    Showcase your best reviews on your website and marketing materials.

    What You'll Achieve

    Generate more 5-star reviews consistently
    Respond professionally to all feedback
    Catch and resolve issues before they go public
    Outrank competitors with better ratings
    Build trust that converts browsers into patients
    100% HIPAA-compliant review management

    Who We Help

    This solution works for healthcare practices of all types

    Dental PracticesMedical ClinicsSpecialty PracticesPhysical TherapyMental HealthDermatologyPlastic SurgeryUrgent CareChiropracticOptometry

    Frequently Asked Questions

    Is asking for reviews HIPAA compliant?

    Yes, when done correctly. We never reference protected health information in review requests. Our systems simply ask patients if they'd like to share feedback about their experience.

    What about negative reviews?

    We help you respond professionally to negative reviews in a way that addresses concerns while protecting patient privacy. Often, a good response can turn a negative into a positive.

    How do you generate more reviews?

    We implement automated systems that send review requests at the right time after appointments. Happy patients are often willing to share — they just need a gentle prompt.

    Can you remove bad reviews?

    We can't remove legitimate reviews, but we can help you respond appropriately and generate enough positive reviews to minimize their impact. We can also flag fake or policy-violating reviews for removal.

    Ready to Grow Without Guesswork?

    Book your free 30-minute consultation and see how to turn your website and online traffic into booked appointments — and steady growth for your practice.

    No pressure. No jargon. Just a clear plan for measurable results.

    Free consultation. Custom growth plan included.

    Or email us directly at

    hello@vitalsparkagency.com